Meeting minutes
Elena: we'd thought of organizing awards, for cgs, members, wgs, good standards practices, etc.
… there are lots of things to work out.
<Jem> rrsagent. make log public
Elena: [shows slides]
… we discussed what categories we might have
Elena: ultimately, I think it should be whoever is in charge of the categories who makes the final decision, but we should have the discussion as a group.
… on nomination process, we need to discuss who is eligible, who nominates, timelines, etc.
… [cat walks in front]
… not sure how this should work, WBS polls might not work as ideal.
Wendy: for inclusion fund we've used typeform for the past few years.
… spits everything out in a spreadsheet.
Elena: typeform costs ($70-80 over 100 responses)
Wendy: inclusion fund covered that
Elena: we really need someone to figure out a plan for how nominations would work
Jemma: comms team in W3C can help with guidelines/etc for contacting people
Elena: we'd need to figure out the judging
<Zakim> dbooth, you wanted to advocate deciding categories after decidingin winners, based on the winners' unique contributions. Treat categories in advance as mere suggested areas to look, but not binding.
David: love the idea of doing this. I would advocate not being rigid on categories; in fact deciding on categories after the nominations
<Jem> +1 for flexibility
<Zakim> Jem, you wanted to ask about the origin of this idea
Jemma: where did this idea come from?
<dbooth> chris: We had AB issue about getting recognition.
<dbooth> ... A longstnding issue.
<Jem> recognition is really important motivator
<dbooth> elena: It's common in orgs to do this, have recognition.
<dbooth> chris: Thiis issu was about appreciating standards work. What nudged it again was I suggeded it should be closed, and that raised it again.
<dbooth> ... There was recog about awards, and tracking standards work. .. oftennot seen.
<dbooth> ... Also linked to another issue about nomination guidance.
<Zakim> cwilso, you wanted to raise Jemma's concern, and categories
chris: 1. Jemma made a comment: we need to be cautious about who we are nominating making sure that they are good examples.
… Like the idea of not being rigid about categories. Had negative reaction to "Best innovation" caetogyr -- encouragins horse race.
… But want to encourage innovation.
… Someine in my group is amazing at encouraing insluciveness.
… .He says "that's interesting" in the nicst way. Don't know how to capture that as a cateogry, but want to.
… How peopl work as opposed to tech accomplishment might be good.
Elena: to respond: these all examples; whoever's in charge of the categories should figure that out.
… I think Sheila volunteered to come up with categories.
<Zakim> Jem, you wanted to add comment
Jemma: this is an awesome complete plan, really appreciate the work Elena!
… we have a lot to consider
… important to get the contextual conversation right
Elena: definitely important to communicate this carefully
Jemma: really agree with the goal that we need to recognize people.
Wendy: I wonder if the approach to take with category is not "Best Editor" or "Chair of the Year" but base it on values: establishing qualities.
+1
… "best collaborator"
… using organizational values we want to encourage people to do
<Jem> +1
chris: kudos are a good way to recognize people, and say why. What did this person do that deserves recognition?
+1
<Zakim> dbooth, you wanted to suggest avoid using the word "best". "Best" is exclusive. We want to be inclusive.
Elena: want a low barrier to entry. Maybe a 100-char minimum?
David: "Best" is concerning.
<Zakim> Jem, you wanted to ask next steps
Wendy: my org uses kudos also. Even if you're not picked, it's nice to see your name up there.
Jemma: what are next steps?
Elena: these are extremely broad strokes: whoever takes care of each part of the organization will determine them
… Elena: [shows timeline]
… we need owners allocated first, and a jury finalized soon
… on awards, physical prizes are great
… I'd like us to take ownership. I think sheila volunteered to take categories.
<wendyreid> w3c/
<Zakim> Jem, you wanted to ask whether W3C comm team is onboarded with this idea since we have 4 months left.
Jemma: since there are only four months left, we need to connect with W3C Comms team.
Elena: I think this is doable in time. The only actual cost would be prizes.
+1 to including comms team
<Zakim> dbooth, you wanted to make a motion to not have pre-defined categories
dbooth: reiterating that we shouldn't have rigid categories.
<Jem> I am also wondering whether we had a buy in process from W3C community and W3C leadership for the success of this efforts.
chris: Just need to involve Coralie on comm team. Get them on board early. That also will be the on ramp for support from the rest of W3c, eg having the CEO give the awards.
… Next step: get draft of ideas of categories. Sensitive to what David said. List attributew we want to recoginize, or give examples of why they might be recoginized.
… Can't volunteer to lead categories, but happy to participate.
Jemma: I think the comms team won't drive the entire project; they're really busy.
… but they have lots of handy resources.
Elena: happy to have you hook them in
ACTION: David to draft list of suggested categories
Wendy: we should get Alex looped in so we make sure to keep an hour on the schedule
Elena: this is great, getting names on paper.
<Zakim> dbooth, you wanted to suggest disallow self-nomination, because inclusiveness is about including others, not one's self.
David: promoting inclusiveness is about promoting to others
Wendy: we went back and forth on this in the last discussion
<Zakim> dbooth, you wanted to ask if we'll know who made the nomination?
David: okay with that too. Will the committee know who made the nomination?
<Zakim> Jem, you wanted to ask adding my name on the responsibility
Jemma: I shouldn't be the owner of promotion - should be Chris and Wendy
Elena: since we're reaching out openly, the promotion is more about writing the copy for the social media posts, etc.
… you seem to have a lot of great insights in this
… we can have multiple owners
Jemma: I don't think this is me
Wendy: we can work together on it
<Jem> I can help with "coordinating the awards ceremony at TPAC" if my name should exist. ;-)
Wendy: We might want to allow nominators to be anonymous to the public (though possibly to the jury)
… also need to be careful about spam
chris: I could be backup for the categories. Executing the campaign for nominatinos will end up being the comm team, but i'm happy to help. Nomination and jury selection is where I'm most interested. Should aks see if tzviay can help.
chris: Won't be a separate award cxeremony fromTPAC -- to expensieve.
wendy: COuld be part of break-out day.