13:16:14 RRSAgent has joined #coga 13:16:18 logging to https://www.w3.org/2023/05/08-coga-irc 13:16:18 RRSAgent, make logs Public 13:16:19 Meeting: Cognitive and Learning Disabilities Accessibility Task Force Teleconference 13:16:26 RRSAgent, publish minutes 13:16:27 I have made the request to generate https://www.w3.org/2023/05/08-coga-minutes.html Lisa 13:21:47 regrets+ EA, and anyone from the UK 13:22:15 agenda+ new actions page agenda+ updates and actions https://docs.google.com/document/d/15HtPkkYx1CIl6bAwP2nsSZKhqTVbqcuMDRz5RmtmvXg/edit#heading=h.ka7r1m4q5vkc 13:22:28 clear agenda 13:22:56 agenda+ new actions page https://docs.google.com/document/d/15HtPkkYx1CIl6bAwP2nsSZKhqTVbqcuMDRz5RmtmvXg/edit#heading=h.ka7r1m4q5vkc 13:25:09 agenda+ what is a sprint? 13:25:59 agenda+ what subgroups do we need? And setting next sprints based on timelines at https://docs.google.com/document/d/1JXa94s2lbzJ0v9FHasxxws3CsOcljHHBdlQ2VOxYqAQ/edit# 13:27:19 agenda+ when to hold subgroup meetings ? do we keep https://www.w3.org/WAI/GL/task-forces/coga/wiki/Subgroups? 13:28:31 agenda+ using the drive for actions and putting read me file in subfolders 13:33:18 agenda+ please check drive access https://drive.google.com/drive/folders/1i7L_7aPkmzsZjdLo-9adKbpGpiqaxod3?usp=share_link 13:38:00 RRSAgent, publish minutes 13:38:01 I have made the request to generate https://www.w3.org/2023/05/08-coga-minutes.html Lisa 13:57:37 kirkwood has joined #COGA 14:09:50 regrets+ EA, and anyone from the UK, Rain, Becca 14:53:06 Lisa has joined #coga 14:53:11 agenda? 14:53:26 RRSAgent, publish minutes 14:53:27 I have made the request to generate https://www.w3.org/2023/05/08-coga-minutes.html Lisa 14:55:28 regrets+ abby 14:55:46 Kiki has joined #coga 14:56:28 Present+ 14:59:56 Eric_Hind_ has joined #coga 15:00:55 JustineP has joined #coga 15:02:19 scribe: kiki 15:02:38 Q? 15:02:56 Jenni has joined #coga 15:03:52 next item 15:04:38 julierawe has joined #coga 15:04:42 present+ 15:04:43 Lisa: UK holiday so there are a few regrets but we are at quorum additionally people have been replying in emails on some of these topic 15:05:09 ... redid the COFA action items page for organization of the subgroups. 15:05:22 old actions https://docs.google.com/document/d/1ZOqbMFG7zY_Tqd20aIdrBFWZtx3AzHfNJWDcQk9YQPo/edit# 15:06:56 ... the old tracker was hard to track with so the new doc. One section list out all the sub groups and request from other groups. Another section is to list out the KPIs 15:08:27 ... The box at the top is what is actively/currently being working on. The table below is the all the tasks. For who it is assigned to, is a drop down and you can pick a color for your name to make it easier to see. 15:09:33 ... For the mental health subgroup, there was a lot of instructions. To make it more simple, we have a column for specific documentation for the task and a due date. 15:10:00 Q? 15:11:36 q? 15:12:20 Lisa: The next section of note is the KPI section. 15:12:26 q+ 15:12:32 ack next 15:13:11 Kiki: is th KPI section the same as the box at the top of each subgroup? 15:13:26 eric give this a plus 1 15:13:34 Lisa: No, it is separate for project management 15:13:41 q+ 15:14:08 ...KPI is the action section for each subgroup. 15:15:06 kirkwood has joined #COGA 15:15:24 Kiki: is it novel information in KPI section? 15:15:36 Lisa: All except the current sprint cell 15:17:52 ...There is the subgroup, Previous KPIs, Current KPIs, Current sprint, future sprints and key links 15:19:42 q- 15:21:02 https://docs.google.com/document/d/15HtPkkYx1CIl6bAwP2nsSZKhqTVbqcuMDRz5RmtmvXg/edit# 15:22:10 q+ 15:22:47 ack next 15:23:15 Julie: This looks group. Do you recommend in the subgroup notes for the historical record of different sprints that have been done? 15:23:34 Lisa: Absolutely. That is a good point. We can add old sprints at the bottom 15:24:36 Lisa: At the bottom is there is also section for supporting documentation 15:24:45 ... Are we happy with this with this move 15:24:53 +1 15:25:05 +1 15:25:07 +1 knowing we can update if people have accessibility issues with it 15:25:09 +1 15:25:13 +1 15:25:22 Lisa: Kiki, eric and Justine, Jenni, Julie and John give plus one 15:25:32 *Sorry I spelled my name wrong...that kind of morning 15:25:43 Lisa: Yeah that is a good point if there are any accessibility issues 15:26:10 present+ 15:26:30 next item 15:26:37 Lisa: For each subgroups, I copied the previous KPIs. KPIs are like measurable goals. KPIs are pulled from our timeline 15:27:25 ... A sprint is an 8 weeks to get tasks done. Different members can be in a different sprint. You can be involved in one sprint and not other sprints 15:28:14 ... At the first meeting, set to do less cause you only have 8 weeks. It will be more intensive 15:28:51 ...Clarify the aims at the beginning of the sprint. Group will be making a draft of whatever the deliverable it is. Assume you need feedback frequently through out the sprint 15:29:01 q+ 15:29:01 +1 15:29:03 q+ 15:29:03 do we like what goes into a sprint? 15:29:11 ack kiki 15:29:41 Kiki: what is someone joins the sprint in the middle? 15:30:04 q+ 15:30:14 Lisa: That is up to whoever is leading the sprint. Sometimes that won't work but sometimes it can. 15:30:43 ack next 15:32:12 Jenny: I like the structure and outline. It is quite clear. Clarification on weekly feedback. There are weeks where I may only be able to attend the main meeting or attend the sprint and I would need to choose. I don't know with my job, I don't know if I can add meetings. If sprints would allow async participation or indicating sprints are required for membership for COGA 15:32:52 Lisa: The main meeting is like a committee meeting to review the sprints. That is totally good to not be in a sprint and still participate 15:33:27 ... If this is a busy time, then one can join a sprint after their schedule will allow 15:34:02 ack next 15:34:35 Justine: This sounds manageable. 8 weeks is a long time out to predict my availability. This gives me hesitancy. Could we recuse ourselves during the sprint if our schedule changes? 15:35:27 Lisa: We have for the mental health group, we have two tasks for the sprint. 1st tasks needs to be completed to do the 2nd tasks. Both will be completed in the 8 weeks but it is broken up 15:36:31 Lisa: For the sprint, individuals should attend when they are in an active task 15:37:13 do we like the sprints? 15:37:17 +1 to sprints 15:37:17 +1 15:37:20 +1 15:37:23 +1 15:37:33 I like them but they may be difficult to participate in 15:37:42 +1.. one consideration is to make the time frame a little shorter 15:38:20 +1 to kiki for them being shorter 15:39:37 Lisa: We are based on AG on their sprints. We could do 4-8 weeks to get task or tasks done 15:39:56 q? 15:40:01 ... we could change it to 4 weeks. We could leave it at 8 weeks and see what happens. or make it flexible? 15:40:16 q+ 15:40:34 ack next 15:40:36 Lisa: I don't know if 4 week is just too little 15:41:21 Jenny: I think kiki's question touchs on the scope. Perhaps we specific that the sprint is for 1 tasks 15:41:33 ack next 15:41:35 +1 to Jennie 15:41:52 q+ 15:41:54 +1 to Jennie (sorry I keep spelling your name incorrectly!) 15:42:21 q? 15:42:40 q+ 15:42:50 ack next 15:44:14 Lisa: The analysis would take 8 weeks but there are other tasks, such as clean up task 15:44:15 Jennie: The way some of us approach sprints. The first one is to outline the work to be done. The ultimate goal is to complete analysis, but each tasks could be a different sprint. 15:44:26 ack next 15:45:35 Lisa: Is a task equal to a sprint? 15:46:01 Kiki: yes, a sprint is a focus period of time to complete the objective in that time. 15:46:49 Lisa: Sprint is an action item for AG. So completing a guide is the action item and there are many tasks to complete the action item 15:46:55 q+ 15:47:15 Lisa: I think we should move away from using the word sprint since it has different meaning in different job settings. 15:48:18 q- 15:48:40 ...We have to break it up into individual tasks. If we do that, then we need to project management for each subgroup. 15:49:32 ...Do we want to have 8 week subgoals (individual tasks and call those sprints)? 15:50:49 We have phases. Then the current phase we can divide into subphases 15:51:09 q? 15:51:11 each subphases could be created from subtasks 15:51:24 q+ 15:51:24 does changing sprint to sub-phase work 15:51:38 and having tasks in a phase that last up to a4 weeks 15:52:39 ack next 15:53:12 q+ 15:53:37 cncern about ‘don’t know how to schedule 8 weeks ahead” is difficult easier to commit. 15:53:43 +1 to Kiki 15:54:17 Kiki: less about the word sprint, more about the length of time of the sprint or phases 15:55:10 +1 John and Kiki 15:55:29 John: Putting to 4 week sprint, and even if it is completing the first half of a tasks. Not saying things won't take longer then 4 weeks but it is easier to wrap your head around 15:56:19 lisa: 4 weeks to get a few task(s) done. Can go up to 8 weeks. Then when you have the first meeting, the subgroup defines the timeline 15:56:22 +1 15:56:22 +1 15:56:26 +1 15:56:29 +1 15:56:36 +1 15:56:37 0 15:58:05 q? 15:58:22 ack next 15:58:41 Apologies - have to drop 15:59:14 Julie: I hear practical reasons for 4 week timeline but AG used 8 weeks timeline. There are a lot of tasks that are hard to do in 4 weeks 15:59:49 Lisa: Yes, that is when a sprint needs to go up to 8 week. Sometimes things are going to have to be an 8 weeks to complete the tasks 15:59:59 ...People set up the timeline in the first meeting 16:00:17 I have to drop. Can someone take over scribe? 16:00:19 agenda? 16:01:04 sorry need to drop 16:11:16 https://docs.google.com/document/d/1Nw0uqseDHPiRfrC8NvnHAoX2HsRERblGEOGW6MU-jJM/edit 16:11:32 discusing with juli next steps for wcag codination. 16:11:41 we think it is backing up ag subgroups 16:12:21 1. reaching out 2. suhgsting work (patterns, testing secting other testing work) for them to look at, 3. joint meetings to discuss 16:14:31 RRSAgent, publish minutes 16:14:33 I have made the request to generate https://www.w3.org/2023/05/08-coga-minutes.html Lisa 17:37:24 kirkwood has joined #COGA 17:49:04 kirkwood has joined #COGA 17:53:04 kirkwood has joined #COGA