Meeting minutes
<Ralph> previous 14 December
tzviya: Picking up on the
agenda from last time
… we have changed the schedule to alternating tuesdays
due to some confusion
… and Liz and I were getting some conflicts
… hopefully this doesn't get into anyone's way, please
be in touch if there is a problem
… first item is a general call for training materials
… for chairs and members
… Jory had a pilot going for chairs training
Training materials for chairs and general membership
tzviya: Wendy R took a stab
at a training outline
… this should probably be for everyone
… I wanted to know if anyone is aware of publicly
available materials
chaals: I'm not sure where
the stuff we have is
… but if someone could point
tzviya: Jory's material
belongs to her
… Wendy's material is a draft
Ralph: Have we categorized the kinds of training we would like?
tzviya: In my opinion,
conflict deescalation training
… a lot of people receive anti-harassment training at
work
<Ralph> CEPC Training Plan [last edited Oct 2020]
tzviya: the Microsoft
anti-harassment training is apparently good
… there might be something there
WendyR: I can share my
materials after this meeting
… the topics I focused on for Chairs were:how to run a
good meeting
… good communication practices: how to run an
inclusive meeting
… CEPC overview: how to apply CEPC in a chair's
context, which we could modify to "how to use CEPC as a group
members"
… i.e. focused on how to be a good chair
chaals: One of the specific things I'd like to do is to give chairs advice on when and how to stop a discussion
WendyR: I had that on my
list
… how to moderate or redirect a conversation
… how to step in as a chair
tzviya: At the heart of that
is deescalation
… chairs can get steamrolled
… I do think conflict deescalation is key, and not
just putting everything in the hands of the chair
chaals: Recognizing a chair could be a problem too
tzviya: Next steps?
chaals: What form do we expect to deliver this in?
tzviya: Good question
WendyR: I was thinking, at
least for the Chairs' training, to have a live session
… one goal is to foster discussion among the chairs
about what is working well for them
… the tricky part is that it would have to be live and
we would not be able to record it to allow people to share specific
details
… we could do a separate recorded session
… it would also be good to do small-ish groups to get
more engagement
tink: We could create a
recording without an audience, then run peer group sessions
… run at convenient times
… watch then ask questions or participate
<Ralph> +1 to Léonie
chaals: We expect chairs to be competent to manage a conversation, so they could interact with one another
Ralph: They do still
appreciate instruction
… +1 to something recorded
tzviya: Link above to
Wendy's document
… iterate on this as a starting point
<tzviya> https://
chaals: We should repeat this more often than the current cyle
tzviya: And not just limited to chairs, but maybe start with them
Ralph: Looking at our performance, the reality is that it's easier to point to recordings
tzviya: What are our next steps?
WendyR: I'm happy to take feedback on this outline and turn it into a skeleton presentation
chaals: I will commit to going through the thing
tzviya: And while Jory's presentation is hers, I will check to see if we can use some of it
chaals: Could we use it as hers?
tzviya: I'll see what I can do
chaals: One of the key next steps is finding someone to run and schedule the training
Ralph: Let's get Wendy the
feedback and see what the material is and schedule
… on Jory's material, she has presented it to the
team, there was sufficient feedback on it that we would have wanted
a revision of it before more widely sharing
… I think there was some followup
… it might also be appropriate to wait for Jory
… I think what we've done is say that chair's training
tzviya: Ombuds training is
separate, I don't think we can do it ourselves
… Liz will have some feedback
… we can figure out presenters when we have more of a
plan
… next item is about ombuds training and the program
Ombuds update and ombuds training
tzviya: Shiela is back, and
she has done much of the work
… we have a document on hiring and recruiting, and are
ready to move forward there
… but we don't have training
… we don't have the internal capacity for training
them
… W3C ombuds are not unique to other orgs, so we need
a case and reasoning and costs
… Shiela has to follow on that
… we need to come up with a formal training plan
… we're fairly ready to go forward aside from training
… would like feedback though
<tzviya> Ombuds job
description https://
tzviya: Role of the ombuds
is to be a sounding board and advise on action
… also on the table is a revision to disciplinary
actions
<Ralph> "suggest options for addressing member concerns through existing processes and pathways." -- from the draft job description
<tzviya> https://
tzviya: Liz has also been
working on a revision including actions in CEPC
… there's a lot of room between violation and ejection
… this is an attempt to define some of this
… we've received requests that other CoCs have
consequences in the same docuement, ours are in several, that would
involve a revision of CEPC
… we'll find better terminology
… disciplinary process is needed in conjunction with
ombuds
chaals: We should IMHO
consider providing some clear examples of what happens in practice -
how to know you're giving or getting a warning, …
… understanding where someone is in the process
… here is what someone should expect
… chairs should have language or process for
communicating that
tzviya: Have to give it some thought
WendyR: I want to steer away
from examples
… but we do have to have some clear language "this is
now a disciplinary process"
… to make it clear that this is now serious
… and not just a suggestion for a course correction
… we've seen instances where people use CEPC-adjacent
language but not explicitly a warning
… giving chairs a way to communicate that will be
important for the process
wseltzer: I've been working
with Liz on this
… being clear enough to give people guidance without
the appearance of bright lines constraining behaviour
… we need a flexible process that allows for judgement
… it has to be flexible to protect the community
tzviya: Flexible but clear
… working on the ombuds program goes hand in hand with
this
… we'll have updates soon hopefully
Issue triage
tzviya: Issue triage
… we have a ton of open issues
tzviya: one thing I would like to do at some point
<tzviya> https://
tzviya: we have IDCG issues
that we should likely address or close
… there are 25 open issues
… some of these are related to things like the
diversity fund
… establish an ERB (equity review board)
… it's hard to manage two repositories
… there are some that just need to be closed
… any thoughts?
Ralph: Just thinking about
the mechanics, some group use labelling instead of closing
… it could help with coordination
tzviya: That's a possibility
… maybe we can wait until we have a larger group
wseltzer: Most things
haven't been touched in over a year
… might use activity metrics as a measure
tzviya: Let's leave this for
next meeting
… AOB?
… see you all in two weeks!