Meeting minutes
Proposal to meet every two weeks
Léonie: is everyone happy to experiment with Zoom's "raise hand"?
Judy: note: some have expressed issues of accessibility
… happy to serve as backup for irc q+
Léonie: option-Y on mac OS, alt+Y on Windows, [see more shortcuts in <https://support.zoom.us/hc/en-us/articles/205683899-Hot-Keys-and-Keyboard-Shortcuts-for-Zoom>]
… the "Raise Hand" button is in the participants pane
Léonie: proposal to meet every two weeks
… and find another time for this meeting
<wseltzer> +1
Jeff: +1 to every other week at a different time.
<wendyreid> +1
<koali> +1
<vagner> +1
Tzviya: Thursdays are very packed. Every other week would be a great cadence for me
Judy: I'm worried about what other time we land on (expecting survey)
… but this happens to be in my relatively open time
… the in-between week could be used by sub-groups to keep momentum
Léonie: the way forward looks like: move to every other week
… I'll create a doodle
… for a different regular time
Jeff: There's a large overlap between this group and the PWE CG which meets every other week
… I wonder if that time could be available for the other week
[the PWE call is 2pm UTC on Tuesdays]
[Léonie, Tzviya and Tess to take this offline to work out a combination]
Feedback from the AC review
[Barb arrives]
Léonie: without realizing it and intending it, we caused some upset
… when we sent the statement out, we the CG had been so focused on timeliness
… we just asked the AC to sign-off on it
… when the regular survey went out it included the regular options, including those to provide changes
… when somebody filed an issue, I closed the issue
… that upset the person, confused me
… an issue has been opened on the AB repo that AC have access to, saying it isn't good form for the W3C community
… we've acknowledged it was wrong
… we've explained to the AC that changes are welcome
… we'll take a look at those at the end of the review
… It's a necessary delay
… Thoughts, comments?
Jeff: There has been at least one Formal Objection raised on the statement
… we have to wait till the survey closes as people may change their reviews
… it doesn't prevent us from reaching out to objectors and have conversations about it
… that objection was done in member space
Judy: Does it make sense to briefly discuss the content of the objection?
… and make sure we have somebody for the dialogue?
Léonie: Absolutely
… given our respective roles, and being careful
WendyR: I agree with Judy
… Many comments, and most have been constructive
… have fallen into the bucket of what I at least expected to get
… perhaps there's a document we could put together with our talking points
… that explains where we're coming from, and why we worded it the way we did
Coralie: I saw a comment probably in the AB repo, about not being judge and party and that for me raised the question on who can assess the AC review given I'm co-chair of this group, I've contributed to writing the statement, and I'm on W3C management
Léonie: @@
Barb: my participant view:
… separate the goal of the statement
… it was around improving or extending the inclusion and diversity
… that's the higher level
… what ends up happening is that it gets bogged down on a word, a comma, that sort of aspects
… so my worry is to "miss the forest"
… Is there some way that we could ge the AC to agree that the theme is doing more outreach
… and now, let's improve the statement
Léonie: It's sage advice
… in the W3C community we're especially good at picking at the leaves
Jeff: To address Coralie's question
… W3C management will assess the results of the survey
… by appointing someone to do that
… Coralie's point may be true
… I'm confident W3M can find someone in W3M who can fairly resolve any suggestion and remaining objections
… To Léonie's point, the leadership of the IDCG if not the entire IDCG will be involved in that
… there may be small editorial changes that the IDCG agrees are good, if we have more major changes we may have another review cycle
… The Director also has the power to overrule objections
… if objections are made and the director or his delegate tries to deal with the objections and finds there is no consensus,
… not every objector gets to write the statement
… in the end we're looking for consensus
Judy: With regard to a charter in review, we rely on a staff person who has subject matter expertise
… they have work time allocated for that
… and they're responsible for handling the comments
… so speaking of doing a "fair" assessment
… and hearing someone involved in the process may not be involved is surprising
Léonie: Thank you
… Back to Wendy's point
… it may be worth trying to formulate message points
… anyone able to have a look?
WendyR: I can do it
[Thanks WendyR!]
Léonie: it will come in handy, so thank you!
Léonie: Any update? any question for discussion?
Actions updates
Judy: I had worked on the outreach and messaging area
… happy to provide an update on that
… and I have a few questions for the group
Léonie: I have a very quick update on Office Hourse
… anyone else?
Outreach and Messaging
<Judy> https://github.com/w3c/idcg/wiki/Outreach-and-Messaging
Judy: I now have edit access to the ID CG GH
… I've seeded some edits
… in a sub-page for outreach and messaging
… this is in parallel to the "welcoming" sub-group
… I consider both "outreach" and "messaging" to be linked
… I've asked people who expressed interest, and I may have overlooked someone
… so let me know after you see what's here!
Judy: I wanted to point out a few things
Judy: There's a draft goal statement
… and a list of sub-actions
… I went through our issues labelled outreach and messaging
… and went back to the categorization I had suggested while we were writing the statement
… right now there's a list of 10 or so different actions that may relate to this area
… some of them have a possible person assigned
… the CG may not want to look at this at all if this is too granular
… or there may be missing sub-actions
… I welcome feedback
Barb: I agree, the welcoming and outreach are synergized
… if the two leads could figure out how to do driver / drafter
… that would be great
… I do want to emphasize another area I participate in: the academic engineering program
… my school follows this closely
… such programs across the world have tried to increase diversity
… I want to encourage that this has had a huge impact
Tzviya: I very much agree with what you're saying
… you're one of the people working on how to make W3C more welcoming
… we need to work out to add "and inclusive"
… it needs to go far beyond than welcome emails
… we intend to jointly meet at TPAC
… we need to find a way to make it clear we're all welcome
Judy: I've just updated the wiki page to reflect Barb's 2 suggestions in the form of two sub-actions
<Judy_> [JB: updated https://github.com/w3c/idcg/wiki/Outreach-and-Messaging]
Judy: Tzviya used "belonging"
… might the "welcoming" area be willing to turn their name into "welcoming and belonging"
… Another point
… There is a meta level
… reading lists, discussions
… does it make sense to build a "meta level" for "learning / reading lists"?
… The office hours does not have a home
… this could be cross linked from other areas
<Zakim> vagner, you wanted to say goals and metrics plus homework
Vagner: Suggestion for every group which work on different types of actions
… we need to add in our topics "goals and metrics"
… so we can assess if we're reaching what we're trying to do in this community group
… generally speaking the tasks are very general
… it's not very easy to see what kind of results we'll be aiming for
… I suggest to establish some goals and metrics for the future
… to determine success of the objectives
… The other thing I wanted to talk about is homework
… if you want to promote diversity, we have homework to do
… including invite black people, different genders, to talk at our conference, in our meetings, in our CGs
… we also have to hire black people or different genders into W3C
… that's our homework to show that we are really working
Léonie: very good idea, Metrics
… Thanks for your suggestions on how we can invite more people
… these are important things too
<Zakim> Judy_, you wanted to suggest that our the meta-level "continuous improvement" item could have sub-actions on metrics and progress
Judy: Vagner, "continuous improvement" could include metrics and progress
… Jeff has an annual report
… if I did a sub-page for that, would you, Vagner, volunteer to help on that?
[Vagner nods]
Open Office Hours
Léonie: quick update on the Open Office Hours
… I'll get in touch directly with a few of the listed people
… Then we need to determine how and where to promote the availability of volunteers
Process issue around "video/audio recording of w3c meetings"
<Zakim> wseltzer, you wanted to comment on a different topic, in ProcessCG
WendyS: I wanted to invite input from this group on a question that's been on the process community group issues list around recording of meetings
… there's been some heate discussion there
… a commenter remarked she found recording would be particularly difficult for her as a woman and it would be non-inclusive if W3C were to record (audio/video) its meetings
… if there's input from this group, that is welcome
Tess: Some W3C WGs record meetings as a matter of course
… WebPerf does
Coralie: after the AC review on the BLM statement, I'll want this group's input on how to promote it
Tzviya: That commenter on the Process GH issue comment is right
… we have people who are not comfortable with being recorded
… and we need to take this into consideration
Judy: Colleagues in China have told me they can't sometimes put their thoughts in e-mail, so recording is might be even worse; and also if recordings are being used in place of minutes, need to have captions, maybe asr ok for that, depends...
[adjourned]