This page tries to collect some practical information relevant for a new office staff member; its goal is to help you through the first few steps. If not only you are a new staff member of an old office, but you are also in a new office, the second half of the paper might be interesting to you as well!
In case of questions please contact your Offices coordinator.
Because you are staff member of a W3C member, you might already have a web login name and password. If not, get one immediately. Then, you should give the Offices Team (team-offices@w3.org ):
Based on these information, the Head Offices will take care of:
xxxx@w3.org
, pointing at your email address of choiceMost of the URI-s listed below are protected, and you should have the proper access rights before using them.
You should also have a W3C business card. You will have to send all the necessary data to the Head of Offices. It is a good idea to have the cards either in your local language only or two-sided (local + English). The choice will depend on the perceived needs in your region. If your language uses a non-ASCII character set, the best is if you can produce an EPS file or an Adobe Illustrator file with all your data. If you do that, do not forget to 'outline' the characters in AI before you send it to us: this will turn the font characters into geometric curves, ie, there will be no dependence on a particular font any more. This will help avoiding mistakes. The data should include: name, role in office (eg, manager, coordinator), surface mail address, phone, fax, mobile.
(Note: we plan to streamline the process of business cards, and we may be able then to give you a template that you can use to print the cards locall, if you have the necessary facilities.)
J. Alan Bird (Global Business Development Leader) runs the W3C Offices Team . He is the persons you will have to work with very often. Marie-Claire Forgue from the communications team usually comes to our telecon meetings, so you will "meet" her soon.
Although not in the communication team, you should also remember the name of
Richard Ishida (ishida@w3.org
). He is responsible for the W3C
internationalization activity. You will certainly have to contact him at some
point (unless you are in an English speaking country...).
Membership contact and recruiting is the primary responsibility of Karen for MIT, Marie-Claire for ERCIM, and Yasuyuki for Japan.
Your primarily starting point is the Office's home page at W3C, which is the publicly visible face of the Offices. Furthermore, the Offices' wiki page contain a large set of links and information on resources that can help the everyday activity of the Office. This wiki is editable to you but is under user/password control, ie, accessible by the W3C Team and Office staff only. For example you may also want to look at the minutes of earlier meeting (phone and face-to-face); there is a separate page on the wiki for this.
Communication with the offices uses a separate mailing list, namely w3c-office-pr@w3.org. All mails sent to that list is archived on the W3C mailing list archive; this is very useful to dig out earlier mails (the archive is restricted to W3C Team and the Office staff). The addressees of this list is managed by the Offices Team ; it includes the office staff members, some members of the W3C communication team and other persons of the W3C Team, as well as the CEO of W3C.
As you may know by now, we have two types of meeting: a monthly telecon meeting and one face-to-face meeting a year.
These meetings are usually held on the first Monday of the month, although we may change the date in some specific cases if there are scheduling difficulties; see the wiki page for further details. The usual schedule of those meetings is that each office gets a 2 minutes slot to give the highlights of what happened the past month, and then some specific issues are discussed. This may be preceded by a presentation of a W3C team member giving an overview of one of the "hot" items in W3C. Each office ought to send its own 2 minutes' report to the mailing list before the meeting. The reports follow a relatively strict format for the order and classification of things, so that they could be comparable more easily.
If you are setting up a new office, there are certain steps you have to take to "incorporate" the new office into the rest of the team.
http://www.w3.org/StyleSheets/officeFloats.css
. Beware: the
Offices Team regularly checks
those pages for validity and content...;-)w3c.nl
, w3c.org.il
, etc, depending on the local
usage). If you are successful, this URI should point at your web site;
this is then the URI officially used by W3C.Copyright © 1994-2007 W3C® (MIT, ERCIM, Keio), All Rights Reserved. W3C liability, trademark, document use and software licensing rules apply. Your interactions with this site are in accordance with our public and Member privacy statements.